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Resolving the challenges of managing a fleet for business

Resolving the challenges of managing a fleet for business

Managing a fleet of vehicles for a business can be a challenging task.

For small businesses, time and finances can often be in low supply so it is important to be as efficient as possible. However, with the many tasks associated with managing a fleet, this may be easier said than done.

Some larger businesses may be able to employ a fleet manager to oversee all the operations of the company’s fleet, including organising staffing, calculating costs and routes and ensuring that vehicles are maintained well enough to travel from A to B safely within any time limits. For small businesses, these tasks may become the jobs of multiple people with limited experience in fleet management, potentially leading to errors and miscommunication, but likely lost time which could be better spent elsewhere.

The tasks outlined above can quickly become complex and may require constant change. For example, while a sensible route may be planned out that should get a driver from A to B within the allotted time, there could be disruption en route, which a member of staff would then need to react to, trying to redirect the driver if possible and apologising to a customer waiting to receive goods at point B. Similarly, calculating costs can be a lengthy process and without extensive research, the business could be losing money. Most businesses which have a fleet to manage will have at some time experienced rising maintenance costs and rising fuel costs.

While not all of the challenges above have a quick fix, there are some ways that businesses can save both time and money, helping to improve their productivity, which can be particularly key in a small business setting.

Where possible, businesses may find value in conducting a review of their communications systems and processes. Businesses may be able to change their practices in small ways to improve efficiency and accuracy in communication or may be able to use new digital softwares to better communicate with their workforce and fleet. Technology is developing fast, and businesses should try to review their practices regularly to ensure they are being as efficient as possible. Taking some time to train staff in best practices and allowing staff to become familiar with operations can also help save time and money in the long run. These measures will, of course, often take time to adapt to, and may come at a financial cost, but businesses should still consider newer digital options to manage their fleet.

It could also be possible for some firms to save both time and money in relation to managing the fuel costs for their fleet. There are multiple different fuel brands to consider, and different fuel cards available for new businesses and existing businesses which are small, medium and large in size. Researching the best option for a specific business can take time, so businesses may find price comparison websites such as iCompario useful to help them save time and money. Such websites can display a comparison of different fleet management features and may even help save money on fuel purchases by showing different options for different businesses.

Managing a fleet of vehicles for a business will always have its challenges, but there are some solutions to help make it somewhat easier.

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